LAKE PANORAMA ASSOCIATION BOARD OF DIRECTORS MEETING

April 22, 2008 Regular Meeting, Unapproved Minutes
LPN Conference Center
Lake Panorama Association
       Board of Directors Meeting
       April 22, 2008
       
       The Lake Panorama Association Board of Directors met April 22, 2008, at 4 p.m. at the Lake Panorama Conference Center. Board members present were Courtney Allen, Bill Douglass, Tom Jeschke, John McDermott, Ron Morden and Susan Thompson. Staff members present were John Rutledge, LPA general manager, John Dinnebier, LPN general manager and Judy K. Contner, recording secretary.
       
       Morden called the meeting to order at 4 p.m.
       
       Morden asked for approval of the April 22, 2008 board meeting agenda. Thompson added approval of the April 7, 2008 special meeting minutes. McDermott moved to approve the April 22, 2008 meeting agenda as amended. Motion seconded. All ayes.
       
       Board went into executive session. Board reconvened to regular session at 4:25 p.m.
       
       Morden asked for additions or corrections to the March 25 board meeting minutes. Douglass moved to approve the March 25, 2008 board meeting minutes as written. Motion seconded. All ayes.
       
       Morden asked for additions or corrections to the April 7 special board meeting minutes. Thompson moved to approve the April 7, 2008 board meeting minutes as written. Motion seconded. All ayes.
       
       Susan Lyons, LPA/LPN accountant, was present to review the March financials with the board and the preliminary draft of the year-end audit report. Jeschke moved to accept the draft of the 2007 audit report presented by Meriwether, Wilson and Company, P.L.C., so a final audit report can be completed. Motion seconded. All ayes. Morden reported Jon Paulsen, CPA, has volunteered to attend the May 10 LPA annual meeting.
       
       Jeschke moved to approve the consent agenda. Motion seconded. All ayes. Consent agenda included:
       • LPA General Manager’s report
       • Items pending list
       • Approval of minutes from 2007 LPA Annual Meeting.
       
       Changes to the proposed LPA Rules and Regulations were presented by Thompson. Thompson moved to approve the resolution to adopt changes to the LPA Rules and Regulations as amended. Motion seconded. All ayes. (Final reading)
       
       The recommendations for the Board of Directors from the Long Range Planning Committee were presented. McDermott moved to approve the recommendations, which deal with the establishment of a book of governance, future planning, board/management relationships, board of director responsibilities and committee structure. Motion seconded. All ayes. (Second reading)
       
       The board had deferred action at the March board meeting until further details were available on a request to have a personal watercraft drag race during Panorama Days. Eric Chrystal, event organizer, was present at the April meeting to explain details of the race. Chrystal said the race would be held the morning of August 3.
       • Race would be over by 10 a.m. for normal boat traffic
       • Slalom course on the main basin will be used
       • Insurance and liability waivers will be given to LPA
       • All personal watercraft must be registered to LPA members
       • Drivers must be 18 years or older unless they have passed Iowa boating safety class and are at least 16 years of age
       • All watercraft will be inspected before the race
       
       McDermott moved to approve the personal watercraft drag races on August 3 with the above criteria for the race being met. Motion seconded. All ayes. A rain date one week later will be permitted.
       
       Bob Perron, director of the St. Thomas More Center, was present to request the board restrict travel on the roadway through St. Thomas More Center. He said during summer camps, children cross the road from the lodge to the play area and there are liability concerns. The St. Thomas More Advisory Board asked Perron to request the LPA board abandon the road to protect the safety of children at the camp. Perron told the board if the road is closed, LPA members who live beyond the camp would need to travel another two-tenths of a mile to circle the center, rather than driving through it.
       
       Perron said another option, rather than abandoning the road, would be for the LPA board to allow it to be closed for three months during the summer while camps are being held. It was noted that during the 2007 camp, the road had been closed temporarily by the LPA during high traffic times when campers were being dropped off and picked up because of safety concerns and vehicles being parked on both sides of the road. Perron said if the road is closed, cars picking up and delivering children to the camp would be required to pull into parking lots rather than park along the roadway.
       
       McDermott moved to allow a 90-day closure of the roadway through the St. Thomas More Center from June 1 through August 30. The Center will cover the cost of the gates and purchase signs stating the dates of the closure, which would be done by order of the LPA. This closure will be on a one-year trial basis. Motion seconded. All ayes.
       
       St. Thomas More Center requested a variance to build a new enclosed maintenance building at a new location and tear down an existing pole barn. The requested variance had been reviewed and recommended by the Planning and Building Codes committee.
       Jeschke moved to allow the variance of section 5.01B of the Codes and section C of the Restrictions to permit St. Thomas More Center to build the proposed storage building on Lot 6682. Motion seconded. All ayes.
       
       Rutledge asked the board how they would like to proceed on marketing LPA-owned lots in the north end of the lake. Board directed Rutledge to present a formal marketing proposal for lot sales at the May board meeting.
       
       Douglass moved to appoint Susan Bush, Deborah Russell, Deanie Thomas and JoAnn Smith as ballot counters for the May 10 LPA annual meeting. Motion seconded. All ayes.
       
       Jeschke moved to approve the ballot and agenda for the May 10 LPA annual meeting. Motion seconded. All ayes.
       
       Committee reports:
       • Audit committee – Jeschke reported he had reviewed accounts with Lyons prior to the meeting and all were in order.
       • LPN advisory committee – Thompson reported the construction of the new building at the LPN is going well and contributions continue to be received.
       
       Douglass presented the board another handout on a proposed recreation fee, and asked if laptop computers could be provided to board members with all board meeting information provided in electronic form to save paper costs.
       
       Rutledge reported flushing of the water mains will begin April 28. Filter repair at the water plant is complete and the LPA is working with Fox Engineering to assess performance of the new filters. Rutledge noted preliminary tests indicate the iron and manganese is not yet being reduced to desired levels. The LPA is in the process of completing additional tests to determine the next step for addressing this issue. Les Wolfe from Fox Engineering will be at the annual meeting to answer any membership questions about water.
       
       Meeting adjourned at 6:40 p.m.
       
       The LPA Board, Panora City Council and employees heard a presentation by L.D. McMullen of Snyder and Associates on a general concept for a cooperative project on shared water. McMullen has been hired by Panora to study the city’s water needs and has prepared an interim report. McMullen said a more detailed proposal could be prepared if the general concept is of interest to both the LPA and the City Council.
       
       Both entities expressed interest in the concept and asked McMullen to work with Rutledge and Lisa Grossman, Panora’s city administrator, to assemble a proposal with more specific details and cost estimates.
       
       
       _________________________________ _________________________________
       Judy K. Contner- Recording Secretary Susan Thompson – Board Secretary